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Bel Air Music Studios Payment and Attendance Policy

We offer two payment plans: the budget payment plan and the semester payment plan. You may also choose between cash, check, or online payment options. Please make checks out to “Bel Air Music Studios.” If you’d like to pay online, select that option when filling out your New Student Registration form.  You will receive an invoice that will allow you to pay using Visa, MasterCard or PayPal (no PayPal checks, please).

Budget Payment Plan

Lessons are paid for one month in advance before the first lesson of each month. If paying by check, at the last lesson of the previous month.  If paying online, payment is due the first day of the month. Lessons occur weekly at the same day and time, unless your teacher approves changes. Failure to adhere to these policies can result in dismissal (for more information, see “Standards and Expectations”).

Students choosing the budget payment plan are billed at the following rates:

  • 30 minutes: $30 = $120 per month; second student or instrument: $27 = $108 per month.
  • 45 minutes: $43 = $172 per month; second student or instrument: $40 = $160 per month.
  • 60 minutes: $56 = $224 per month; second student or instrument: $50 = $200 per month.

You are not required to pay for a lesson when:

  • Your teacher cancels a lesson, and it is not made up;
  • Your lesson falls on a major holiday;
  • You are performing in a band, orchestra, or musical concert;
  • A family member passes away;
  • You notify your teacher of a non-reoccurring impending absence well before the beginning of the month. This includes summer family vacations.*

Here’s how it works: there are 48 lessons on our academic calendar. That is an average of 4 lessons per month.  We bill you for 4 lessons each month, whether there are 5 or 3 lessons scheduled in that month. That is because we know that after a year, you will have received all of the lessons that you paid for. Therefore, if you tell us in advance of a planned absence (using the monthly schedule notification form), and that planned absence is on a day we are open according to our calendar, we will subtract the cost of that lesson from your bill. As we are closed during Christmas break and Easter break, those dates are not included in the 48 total lessons in our academic year.

There are no refunds or credit extended for any reasons not mentioned above. Credit is not extended from one month to the next if the student cancels a lesson. Make-up lessons are offered based on the teacher’s schedule for that month. If you are unable to attend any of the times offered for a make up lesson, that lesson will be credited to the next month. Lessons cancelled with less than 48 hours notice will not be made up (except in case of illness—see below).

Withdrawal: Notice for discontinuing the Budget plan must be given a month in advance; there are no refunds for the Budget plan, and students are obligated to pay for lessons scheduled four weeks from the date when notice is received.

These policies also apply to the first lesson day of each month.  If the first lesson of the month is missed or cancelled for reasons other than those mentioned above, or with less than 48 hours notice, it must be paid for even though the student was not present.

Major holidays include Thanksgiving (4th weekend of November), Christmas break, and Easter break as well as Independence Day. All closures are listed on our academic calendar. Religious holidays (Yom Kippur, for example) are also recognized as excused absences, but the studio remains open.  A make-up date can be requested in such cases.   If the student does not wish to attend on any Monday holiday such as Columbus Day, President’s Day, Memorial Day, etc., a make-up date will be offered based on the teacher’s schedule for that month.  If no make-up date can be mutually agreed upon, that lesson will have to be forfeited.

If the student becomes ill, please notify the teacher as soon as possible. Make up lessons for illness are handled on a per case basis. All other situations (such as inclement weather) are handled on a per case basis. When in doubt as to whether we remain open, call the teacher. To facilitate communication, contact information should be exchanged at the first lesson.

Families with two or more students enrolled qualify for the Multiple Family Member discount.  Each additional student’s lessons are discounted as detailed above. A parallel program exists for students taking lessons on more than one instrument.

You may pay by cash, check, or online. If you choose to pay by check, make all checks payable to “Bel Air Music Studios.” If you choose to pay online, select that option when filling out your New Student Registration. You will receive an invoice, which you may use to pay online using PayPal (but no PayPal checks, please), Visa, or MasterCard.

*Use the Monthly Schedule Notification form by the 21st of each month to tell us of planned absences the following month (because invoices go out on the 26th). The cost of the lesson you plan to miss will be deducted from the month’s base rate. Regarding summer vacations, we revert to the monthly payment plan for all students during that time period.

Semester Payment Plan

Semester payments receive a discount from the budget payment plan as follows:

  • 30 minutes: $26 x 18 =  $468, save $72!
  • 45 minutes: $38 x 18 =  $684, save $90!
  • 60 minutes: $50 x 18  =  $900, save $108!

 Lessons are paid for the entire semester in advance, and occur weekly on the same day and time, unless your teacher approves changes. The semesters encompass the period between:

  • September 7, 2017 – January 27, 2018
  • January 28, 2018 – June 9, 2018

Payment is due in full at the first lesson of the semester. You are not required to remain in the semester plan for the entire year and may switch to the monthly payment plan at the end of any semester. You are not required to pay for a lesson when:

  • Your teacher cancels a lesson;
  • Your lesson falls on a major holiday;
  • You are performing in a band, orchestra, or musical concert;
  • A family member passes away.

Major holidays include Thanksgiving (4th Thursday and Friday of November), Christmas Eve and Christmas Day, and Independence Day. Religious holidays (Yom Kippur, Good Friday for example) are also recognized as excused absences, but the studio remains open. A make-up date can be requested in such cases.

The semester plan is not for students who plan to miss more than two lessons during the semester.  In such a case, the monthly plan saves you an equal amount, and gives more flexibility.

The semester payment plan is not recommended for those taking Monday lessons. In the case of Monday holidays such as Columbus Day, President’s Day, Memorial Day etc., a make-up date will be offered based on the teacher’s schedule for that month.  If the student is unable to attend any of the times offered for a make up lesson, that lesson will have to be forfeited.

Withdrawal: With written notice of a student’s intent to terminate private lessons, pro-rated tuition from the start of the upcoming month will be refunded minus 25% of the original tuition. The refund will be based on the date the written notice is received. This applies only to the Semester Payment Plan.

There are no refunds or credit extended for any reasons not mentioned above, including family vacations. For the summer we revert to the monthly payment plan where vacations are excused absences. You may not begin a semester on any month other than January or September. There are no exceptions to any of these policies.

The Multiple Family Member/Instrument Discount is not available for those enrolled in the Semester Payment Plan.

Withdrawal

Semester plan: With written notice of a student’s intent to terminate private lessons, pro-rated tuition from the start of the upcoming month will be refunded minus 25% of the original, total tuition. The refund will be based on the date the written notice is received.

Budget plan: Notice for discontinuing the Budget plan must be given a month in advance. There are no refunds for the Budget plan, and students are obligated to pay for lessons four weeks from the date when notice is received.

Summer Session

We offer a recital at the end of the summer session, and strongly recommend that students continue with lessons during that time. All things being equal, a student who takes every summer off for four years will be a year behind a student who sticks with summer lessons. Also, because of the long period of time away from the discipline, it could take until October to return the student to the proficiency they showed back in June–four months earlier!

However, we recognize that many families take summer vacations.  That’s why we revert to the budget payment plan for all students during the summer session.

If you are already on the budget plan, nothing changes.

If you were on the semester plan, you can still pay for all lessons up front at the beginning of the session (or at the beginning of each month if you prefer). You only pay for the lessons you plan to take each month.  This would differ from the budget plan in that the cost is not averaged per month, but is precisely the number of lessons desired.

  • You can use the Monthly Schedule Notification form one time at the beginning of the session to tell us of all planned absences during the summer. You can also use it every month if you prefer.
  • You should plan to take a minimum of 4 lessons during the Summer Session.  This allows you to hold your slot for the Fall semester.

A few families have told us that they cannot take summer lessons, but that they want to reserve their slot for their return in the fall.  This is a good strategy, as many new students come to us during the summer. There is no guarantee that a teacher will have open slots in the fall.

For the price of 4 lessons, you can reserve your slot for the Fall Semester.  Of course, we’d prefer you take your lessons, so if you can make 3 of those 4 lessons you’ve paid for, by all means take them, and the price of the 4th lesson will hold your slot for the Fall semester.

Dr. Christopher Dillon, copyright 2017, Bel Air Music Studios, All rights reserved. 7/25/17

Semester Calendar:

Scroll through the calendar for important dates.

  • Academic Event
  • Closed
  • Recitals
  • Tuition Due

Lessons will be held on Monday holidays such as Labor Day, Memorial Day, etc. If the student desires to be absent for Monday holidays, the budget payment plan is recommended.